Tuition Assistance Program

Reimbursement for approved programs should be 75% of “direct” training costs (tuition, lab fees, books and materials, etc.) up to a maximum of $1,000.00 per fiscal year per employee.  As an example, if you spend $1,000.00 on tuition, you would receive a reimbursement of $750.00.  Employees will be solely responsible for their own travel, meals, lodging, or any other incidental costs associated with the training.

Employees must satisfactorily complete the training program with a grade “B” or above, “Pass,” or “Completed” for un-graded programs.

Tuition Assistance Application Process:

To receive reimbursement, the employee should complete Part II of the approved DEV101-1 TRAINING REQUEST FORM and attach copies of all grades and paid receipts and route to your supervisor for processing.  Reimbursement for a course must be submitted within ninety days of course completion and the employee must have been currently employed by the Company upon completion of the course.

Scholarships, Grants and other forms of Tuition Assistance:
If you receive monetary assistance through a scholarship, government-sponsored grant or any other source, you will only be reimbursed for the difference between the total cost of your tuition and any money you receive from such tuition assistance sources, up to your approved reimbursement amount, which will not exceed the maximum annual reimbursement limit.

Example: Your total tuition cost is $1,000 and you receive a scholarship for $500. The scholarship reduces your tuition cost to $500. You would be eligible to receive 75% of the $500 that you paid.

Any scholarship, grant or tuition assistance from any other source will be applied to the semester in which the school receives the scholarship payment and is applied against that semester’s tuition charges.
It is your responsibility to report all monetary assistance you receive through scholarship, grants or any other source for the course(s) in which you are receiving tuition assistance under this program. Failure to do so may result in disciplinary action, up to and including termination, and you may be required to reimburse the Firm for the full amount of tuition reimbursement you received.

Tuition Assistance Reimbursement Process:
After you complete the course:

  • Submit the Processing Request Form
  • Evidence of satisfactory grade along with course name and/or number Itemized receipts for tuition
  • For CLEP reimbursement, you will need to provide proof of passing

NOTE: All these items must show the employee’s name and school name or be included on school letterhead in order to be approved. 
Once you have fulfilled all of the reimbursement paperwork, reimbursements will be mailed to the address listed in your employee record in the Human Resources system.

McIlveen will not reimburse you for certain expenses, including (but not limited to) the following:

  • Non-course related fees (e.g., technology, parking, application and late fees)
  • Course materials including textbooks (e.g., audiotapes, videotapes, etc.)
  • Study guides and optional study aids
  • Application fees for installment loans, finance charges or deferred payment fees
  • GMATs, LSAT, SAT and other entrance exam fees or courses to prepare for taking entrance exams
  • A second degree at the same level, even if the Firm didn’t reimburse you for the first degree
  • Seminar and review courses
  • Association or membership fees